What We Do
According to State Statutes 55ILCS 5/3-1005, the Rock Island County Auditor's duties include:
- Audit all claims against the County and recommend to the County Board the payment or rejection of all claims presented.
- Collect, analyze and preserve statistical and financial information with respect to the cost of operation of the various institutions and facilities maintained, operated or owned by the County.
- Approve funding for all orders of supplies issued by the various County officers, before the orders are to be placed with the parties to whom the same are to be given.
- Maintain a file of all contracts entered into by the County Board and all authorized County officers, for or on behalf of the County.
- Report quarterly to the County Board the entire financial operations of the County including revenues anticipated and received, expenditures estimated and paid, obligations unpaid, the condition of all funds and appropriations and other pertinent information.
- Audit the receipts of all County officers and departments presented for deposit with the County Treasurer.
- Maintain a continuous internal audit of the operations and financial records of the officers, agents or divisions of the County. The County Auditor shall have access to all records, documents and resources necessary for the discharge of this responsibility.
- Audit the inventory of all real and personal property owned by the County under the control and management of various officers and departments of the County. Audit the documentation, records, and bases for the amounts billed to the County, as maintained by County vendors, under agreements between the County and its vendors, when those agreements provide that the amounts billed to the County are based upon actual costs incurred by the vendor, or when those agreements include the requirement that the County provide a reimbursement for out-of-pocket cost incurred by the vendors.
Additional duties include:
- Be the general accountant of the County and keep its general accounts.
- Devise and install a system of financial records in the offices and divisions of the County, to be followed in such offices and divisions. Such a system shall be suitable to the needs of the office and in accordance with generally accepted principles of accounting for governmental bodies.
- Collect and maintain vendor tax identification information for reporting of 1099-MISC,1099-INT, and 1099-NEC transactions as per Internal Revenue Service guidelines.
- Maintain ACH payment information for vendor payments.
- Administer all purchasing cards to approved users.
- Audit all purchasing card transactions made by authorized users and recommend to the County Board the payment or rejection of all transactions presented.
- Monitor all grant revenues against spending.
- Perform all duties listed here for the Rock Island County Forest Preserve District Commission.
- A random computer generated internal audit is performed bi-weekly after each payroll to give reasonable assurance there is proper time keeping and payments.
- All new hires, terminations and payouts for such, and rate increase are checked against board approval &/or union contracts to report to Administration accuracy and compliance.
- The Auditor is the taxpayer's eyes and ears. The duties listed above will inform taxpayers of how your tax dollars are being spent. The County Auditor identifies wasteful practices and weak control procedures and will recommend action be taken on such practices.
- The County Auditor will monitor all budgets of each County office for compliance with approved budgets, to ensure compliance with set appropriations.
- The County Auditor will also identify any misuse of any of the County's Fixed Assets. The Auditor's Office conducts at least annually an audit of all fixed assets owned by the County to insure accountability.